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Stay on top of your numbers every month

QuickBooks Online bookkeeping for service businesses, led by a U.S. CPA.

We keep your books current and organized so you avoid surprises, confusion, and year-end stress. No backlog. No guessing whether the numbers are right.

Based in Chicago, IL. Remote service across the U.S.

How We Support Your Business

We handle the monthly bookkeeping work so your financial records stay accurate and reliable to make informed decisions

Monthly QBO bookkeeping to prevent backlog
Monthly P&L, Balance Sheet, Cash Flow statements
Reconciliations that catch missing or duplicated items
Highlighting issues found and what needs action
CPA review to flag issues early and keep your books consistent
Stress-free tax season with clean, organized records ready for your tax preparer

Services

Monthly bookkeeping

We keep your QuickBooks Online up to date and deliver your monthly financial statements on schedule.

  • Bank and credit card accounts reconciled

  • Income and expenses organized consistently

  • Monthly Profit and Loss and Balance Sheet

  • CPA review to catch issues early

Cleanup and catch-up

If your books are behind or unreconciled, we start with a one-time cleanup or catch-up project before monthly service begins.

  • Reconcile past months

  • Clear uncategorized backlog

  • Fix deposits and Undeposited Funds

  • Correct duplicate or misapplied transactions

Monthly owner snapshot

Included in Growth and Advanced plans. A written monthly summary so you understand what changed without digging through reports.

  • Revenue and profit changes explained in plain language

  • Expense spikes and unusual activity highlighted

  • Cash balance and key action items summarized

Choose the level of support you need

Most clients start with bookkeeping and adjust as their needs grow.

Essential

Starting at $599/month

Best for businesses with straightforward bookkeeping needs

  • Up to 150 transactions per month
  • Up to 4 total accounts (bank + credit cards)
  • Monthly reports and CPA-led close review
  • Email support
  • CPA-reviewed records
Book a 20-Minute Intro CallAsk a question

Growth

Starting at $999/month

Best for growing businesses that want financial clarity

  • 151–300 transactions per month
  • Up to 8 total accounts (bank + credit cards)
  • Everything in Essential
  • Cash-flow visibility and trend tracking
  • Owner notes and stronger monthly review
Book a 20-Minute Intro CallAsk a question

Advanced

Starting at $1,599/month

Best for established businesses ready for strategic support

  • >301 transactions per month
  • Up to 12 total accounts (bank + credit cards)
  • KPI analysis
  • Everything in Growth
  • Optional classes or locations tracking
Book a 20-Minute Intro CallAsk a question

Pricing depends on transaction volume and complexity.

Note: Reports are delivered by the 15th business day when client information is submitted on time.

What Clients Get

  1. A monthly close timeline, so you know exactly when books will be done.

  2. Fewer surprises from balance sheet errors, because issues get flagged and resolved early.

  3. A simple monthly summary in plain English, what changed, why it changed, what to watch.

  4. Clean categories that stay consistent month to month, so your reports are comparable.

  5. Faster tax season, because your CPA receives a clean year-end handoff package.

  6. Confidence the numbers are reviewed, with CPA-led oversight of each close.

About Us

Clear ownership. Direct CPA oversight. No handoffs.

Mai Luu, CPA

I’m Mai Luu, a U.S. CPA with 20+ years as a controller for both large and small businesses. I saw the struggles owners face when books fall behind, balances do not match the bank, and tax time becomes stressful.I started ClearBalance Finance to keep your QuickBooks Online current, reconcile accounts so balances match, and flag issues early. Every engagement is CPA-led with clear communication and consistent standards, so you work with a real person who owns the outcome.With clean, organized records, your tax preparer can claim every legitimate deduction supported by your documentation, and tax season feels stress-free.

Questions & Answers

Do you only work with QuickBooks Online?
Yes. QuickBooks Online only.
Do you file taxes?
No. We prepare tax-ready books and coordinate with your tax preparer.
Do you charge a setup fee?
If you are already using Quickbooks Online and your books are close-ready, there is no set-up fee. If books are behind or unreconciled, cleanup is quoted separately first.
Can I start small and upgrade later?
Yes, packages can be adjusted as your business grows.
When will I get my monthly reports?
Most clients are closed by the 10th business day when statements and answers are provided on time. All work is reviewed directly by a CPA.
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Simple Process to Get You Started

One call, a short intake, then you get clear pricing and next steps.

Step 1

Intro call

We confirm fit, scope, and expectations in a 20-minute call. If it makes sense, we send the intake form and QuickBooks access request.

Step 2

Review and quote

We review transaction volume, account count, and whether prior months need cleanup. You receive pricing within 48 hours.

Step 3

Agreement and onboarding

You sign, set up billing, and we confirm access, deadlines, and your monthly reporting schedule. Then we begin cleanup if needed, or start monthly bookkeeping right away.

Check list for monthly bookkeeping service readiness

Reconciled through last month-end
Feeds stable
Uncategorized minimal
Undeposited funds clean
Chart of accounts not duplicated
Owner spend minimal and labeled

Note: If prior months are not reconciled, a one-time cleanup project is required before monthly service begins.

Get In Touch

Built for owners who want their books done right

Contact

Based in Chicago, IL · Serving small businesses across the U.S.

© 2026 ClearBalance Finance. All rights reserved.

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Coming Soon

Built for owners who want their books done right

Contact

Based in Chicago, IL · Serving small businesses across the U.S.

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Privacy Policy

Last updated: January 12, 2026This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit this website www.clearbalancefinance.com or engage with our services. By using this site, you consent to the practices described below.1. Information We Collect
Personal Information
We may collect personal information you voluntarily provide, including:
• Name
• Email address
• Business name
• Business type
• Any information submitted through contact forms, application forms, or downloads
Automatically Collected Information
When you visit our website, we may automatically collect:
• IP address
• Browser type
• Device information
• Pages visited and time spent
• Referring URLs
This data is collected via cookies, analytics tools, or similar technologies.2. How We Use Your Information
We use the information collected to:
• Respond to inquiries and applications
• Deliver requested resources or services
• Communicate about services, updates, or educational content
• Improve website performance and user experience
• Comply with legal and regulatory requirements
We do not sell your personal information.3. Cookies and Tracking Technologies
This website may use cookies and similar technologies to:
• Understand how visitors use the site
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You can control cookie usage through your browser settings.4. Sharing of Information
We may share your information with:
• Service providers (e.g., email platforms, analytics tools, scheduling software) strictly to operate this website and our services
• Legal or regulatory authorities if required by law
We do not share personal data with third parties for advertising resale.5. Data Security
We implement reasonable administrative and technical safeguards to protect your information. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.6. Your Rights and Choices
Depending on your location, you may have the right to:
• Request access to your personal data
• Request correction or deletion of your data
• Opt out of marketing communications
To exercise these rights, contact us using the information below:
[email protected]7. Third-Party Links
This website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. Please review their privacy policies separately.
8. Children’s Information
This website is not intended for individuals under the age of 18. We do not knowingly collect personal information from children.9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updates will be reflected by the “Last updated” date above. Continued use of the website constitutes acceptance of any changes.10. Contact Us
If you have questions about this Privacy Policy or how your information is handled, please contact us at [email protected]

Built for owners who want their books done right

Contact

Based in Chicago, IL · Serving small businesses across the U.S.

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Terms of Service

Last updated: January 12, 2026By accessing or using this website www.clearbalancefinance.com, you agree to be bound by these Terms of Service. If you do not agree with these terms, please do not use this website.1. Purpose of This Website
This website provides:
• Educational content related to accounting, taxes, and business finance
• Information about services offered to online content creators and small businesses
• The ability to submit inquiries, applications, or requests for resources
Content on this site is for informational and educational purposes only.2. No Professional Relationship Created
Use of this website does not create:
• An accountant-client relationship
• A CPA-client relationship
• Any fiduciary or advisory relationship
A formal professional relationship is established only through a signed engagement agreement.3. No Financial, Tax, or Legal Advice
All content provided on this website, including videos, guides, posts, and resources:
• Is general in nature
• Does not constitute financial, tax, accounting, or legal advice
• Should not be relied upon as a substitute for professional advice tailored to your situation
You are responsible for consulting qualified professionals before making decisions.4. Eligibility
By using this website, you confirm that:
• You are at least 18 years old
• You have the legal capacity to enter into agreements
• Any information you provide is accurate and truthful5. User Submissions
When you submit information through forms or applications, you agree that:
• Information provided is accurate and not misleading
• You will not submit unlawful, abusive, or harmful content
• We may use submitted information to respond to inquiries or provide requested services
We reserve the right to reject or ignore submissions at our discretion.6. Intellectual Property
All content on this website—including text, graphics, videos, branding, and materials—is owned or licensed by us and protected by intellectual property laws.
You may:
• View and share content for personal, non-commercial use
You may not:
• Copy, reproduce, sell, or distribute content without written permission
• Represent our content as your own7. Third-Party Tools and Links
This website may reference or link to third-party tools, platforms, or websites. We are not responsible for:
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Use third-party services at your own risk.8. Limitation of Liability
To the maximum extent permitted by law:
• We are not liable for any direct, indirect, incidental, or consequential damages
• We make no guarantees regarding outcomes, savings, or results
• Use of this website and its content is at your own risk9. Indemnification
You agree to indemnify and hold harmless this website and its operators from any claims, losses, or damages arising from:
• Your use of the website
• Your violation of these Terms
• Your reliance on website content10. Modifications to These Terms
We reserve the right to update or modify these Terms at any time. Changes will be reflected by the “Last updated” date. Continued use of the website constitutes acceptance of updated terms.11. Governing Law
These Terms shall be governed by and interpreted in accordance with the laws of the United States, without regard to conflict of law principles.12. Contact Information
If you have questions about these Terms of Service, please contact us through the contact form on this website.

Built for owners who want their books done right

Contact

Based in Chicago, IL · Serving small businesses across the U.S.

Client Resources

Free guides and checklists to help you manage your QuickBooks Online with confidenceOptional resources — not required to work with us.

QuickBooks Setup
Checklist

Step-by-step guide to setting up your QuickBooks Online account properly from day one.

Monthly Bookkeeping
Best Practices

Essential tasks to complete each month to keep your books accurate and tax-ready.

Common Categorization Guide

How to categorize common business expenses correctly in QuickBooks Online.

Need personalized guidance? Schedule a call to discuss your specific situation.